Profenor — Terms of Service

Effective date: July 22, 2026

These Terms of Service (“Terms”) are a binding agreement between you and RJ-DCF LLC (“Company,” “we,” “us,” or “our”), a Texas limited liability company, which operates the Profenor service (“Profenor,” the “Service”).

1. Agreement and acceptance

By checking the acceptance box at sign-up, creating an account, or using Profenor and its websites, applications, and APIs (the “Service”), you (“Customer,” “you”) agree to these Terms. Your assent is captured by an affirmative click (“clickwrap”) at registration. If you use the Service on behalf of a business or other entity, you represent that you are authorized to bind that entity, and “you” includes that entity. You must be at least 18 years old. If you do not agree, do not use the Service.

2. The Service and the bookkeeping-guidance disclaimer (condition of use)

The Service is bookkeeping software for Shopify and direct-to-consumer (“DTC”) sellers that computes per-order profit, categorizes expenses with IRS code-section references, produces profit-and-loss reports, and tracks multi-state sales-tax nexus signals.

Geographic scope (US-only). The Service is offered only to businesses based in the United States and is not directed to, intended for, or made available to users, residents, or businesses located anywhere outside the United States — including, without limitation, the European Union, the United Kingdom, Canada, and all other countries or jurisdictions. We do not target any non-U.S. market, and you represent that you are accessing the Service from, and operating a business in, the United States. If we expand outside the United States in the future, we will update these Terms and our Privacy Policy accordingly.

YOU ACKNOWLEDGE AND AGREE, AS AN EXPRESS CONDITION OF USING THE SERVICE, THAT: - The Service provides bookkeeping guidance and general informational content only. It is NOT tax, legal, or accounting advice, and we are NOT a CPA firm, law firm, or enrolled agent. - IRS code-section references, categorizations, profit figures, P&L outputs, and sales-tax nexus signals are informational and may be incomplete or inaccurate for your specific situation. - You are solely responsible for verifying all figures, categorizations, and references with a qualified professional (e.g., a CPA or tax attorney) before relying on them or filing anything with any tax authority. - No fiduciary, advisory, or professional-client relationship is created by your use of the Service.

In addition, the Service does not determine the proper tax treatment of any transaction, deduction, credit, accounting method, nexus determination, filing position, legal obligation, or compliance requirement. Any IRS Code reference, Treasury Regulation reference, publication reference, expense categorization, deduction suggestion, or nexus indicator is provided solely for informational and educational purposes to facilitate discussions with the user’s independent CPA, tax advisor, or legal counsel.

Customer remains solely responsible for all accounting decisions, tax positions, tax elections, filings, remittances, registrations, nexus determinations, and compliance obligations.

This disclaimer is also surfaced at the point of output, including adjacent to IRS code-section citations and nexus outputs within the Service.

The foregoing disclaimers apply equally to any free calculators, lookup tools, educational resources, checklists, demos, reports, or other informational features made available on our public marketing website, whether or not you create an account or become a customer. All such materials are provided solely for general educational and informational purposes, do not constitute tax, legal, accounting, financial, or other professional advice, and should not be relied upon as a substitute for advice from your own qualified professional.

2.1 No Reliance

Customer acknowledges that the Service’s outputs are informational and that Customer has not relied upon them as tax, legal, or accounting advice or as a substitute for review by a qualified professional.

3. Accounts

You must provide accurate, current information, keep your credentials secure, and you are responsible for all activity under your account. Notify us promptly of any unauthorized use. We may suspend or terminate accounts that violate these Terms or pose a security or legal risk.

4. Acceptable use

You agree not to: (a) use the Service for any unlawful purpose; (b) reverse engineer, decompile, or attempt to derive source code; (c) scrape, resell, sublicense, or provide the Service to unrelated third parties; (d) share access across unrelated businesses; (e) upload malware or attempt to breach security or access another customer’s data; or (f) interfere with the integrity or performance of the Service.

5. Subscriptions, free trial, billing, auto-renewal, cancellation, and refunds

6. Intellectual property, customer data, and licenses

7. Data processing and security

8. Disclaimers of warranty

TO THE MAXIMUM EXTENT PERMITTED BY LAW, THE SERVICE IS PROVIDED “AS IS” AND “AS AVAILABLE” WITHOUT WARRANTIES OF ANY KIND, WHETHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT. WE DO NOT WARRANT THAT ANY NUMBER, CATEGORIZATION, IRS REFERENCE, P&L OUTPUT, OR NEXUS SIGNAL IS ACCURATE, COMPLETE, OR SUITABLE FOR FILING. IT IS GUIDANCE ONLY; CONFIRM WITH YOUR CPA. WE DO NOT WARRANT THAT THE SERVICE WILL BE UNINTERRUPTED OR ERROR-FREE.

The disclaimers in this Section also apply to all free website tools, calculators, lookup features, educational content, and similar resources made available by the Company, whether accessed by registered users or website visitors.

9. Limitation of liability (read carefully)

TO THE MAXIMUM EXTENT PERMITTED BY LAW, NEITHER PARTY WILL BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY, OR PUNITIVE DAMAGES, OR FOR LOST PROFITS, LOST REVENUE, LOST DATA, OR LOSS OF GOODWILL, AND WE WILL NOT BE LIABLE FOR ANY TAX PENALTIES, INTEREST, OR FILING ERRORS ARISING FROM YOUR USE OF OR RELIANCE ON THE SERVICE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

These limitations also apply to any claim arising from the use of free website tools, calculators, lookup features, educational content, or similar informational resources provided on our public marketing website, regardless of whether the user has registered for an account or purchased the Service.

OUR TOTAL AGGREGATE LIABILITY ARISING OUT OF OR RELATED TO THESE TERMS OR THE SERVICE WILL NOT EXCEED THE GREATER OF (A) THE TOTAL FEES YOU PAID US IN THE TWELVE (12) MONTHS BEFORE THE EVENT GIVING RISE TO THE CLAIM, OR (B) ONE HUNDRED U.S. DOLLARS ($100).

The limitations in this Section apply regardless of the legal theory asserted and specifically apply to claims arising from data loss, service interruptions, API failures, third-party platform outages, calculation errors, reporting inaccuracies, security incidents, or unauthorized access to Customer Data, except to the extent liability cannot legally be limited under applicable law.

THE FOREGOING LIMITATIONS DO NOT APPLY TO LIABILITY THAT CANNOT BE LIMITED OR EXCLUDED UNDER APPLICABLE LAW, INCLUDING LIABILITY FOR GROSS NEGLIGENCE, WILLFUL MISCONDUCT, FRAUD, OR (TO THE EXTENT APPLICABLE) BODILY INJURY OR DEATH.

If any limitation or exclusion in this Section is held unenforceable, it will be reformed to the minimum extent necessary to make it enforceable, and the remainder of these Terms remains in effect.

10. Term, termination, and data export

These Terms apply while you use the Service. Either party may terminate per the applicable plan terms or for material breach. On termination or expiration, store, connected, and financial data will be deleted or anonymized within 30 days of account closure (a window that also allows you to re-activate or export your data during that period), except that billing and transaction records are retained only as long as required by applicable law (e.g., tax). This is reconciled with the retention schedule in our Privacy Policy and in Article 17. Sections 2, 2.1, 6, 8, 9, 11, 13, 14, 15, and 17 survive termination.

11. Indemnification

You agree to defend, indemnify, and hold harmless RJ-DCF LLC and our officers, members, employees, and agents from any third-party claims, damages, liabilities, costs, and reasonable attorneys’ fees arising out of: (a) your Customer Data; (b) your use of the Service; (c) your tax, accounting, or financial filings or decisions; or (d) your breach of these Terms or violation of law. Procedure: We will (i) promptly notify you of the claim (a delay does not relieve you except to the extent prejudiced), (ii) give you sole control of the defense and settlement (provided that no settlement imposing liability or admission on us is made without our prior written consent), and (iii) reasonably cooperate at your expense. We may participate with our own counsel at our own cost.

12. Changes to the Service or Terms

We may modify the Service or these Terms. For material changes to these Terms, we will provide reasonable advance notice (e.g., by email or in-app notice) and update the effective date. Continued use after the effective date constitutes acceptance. If you do not agree, stop using the Service and cancel.

13. Governing law and venue

These Terms are governed by the laws of the State of Texas, USA, without regard to conflict-of-laws rules. Subject to §14, the exclusive venue for any dispute is the state or federal courts located in Harris County, Texas, and you consent to personal jurisdiction there.

14. Dispute resolution — arbitration and class-action waiver

Please read this section carefully; it affects how disputes are resolved. - Informal resolution first. Before initiating arbitration, the parties will attempt to resolve any dispute informally by written notice for at least 30 days. - Binding arbitration. Except for claims that qualify for small-claims court and except for injunctive relief to protect intellectual property or data, any dispute arising out of or relating to these Terms or the Service will be resolved by final and binding arbitration administered by the American Arbitration Association under its Commercial (or Consumer, as applicable) Arbitration Rules, seated in Harris County, Texas. The Federal Arbitration Act governs the interpretation and enforcement of this section. - Small-claims carve-out. Notwithstanding the arbitration commitment, either party may bring an individual claim in a small-claims court of competent jurisdiction if the claim qualifies to be heard there. - CLASS-ACTION WAIVER. YOU AND WE AGREE THAT EACH MAY BRING CLAIMS AGAINST THE OTHER ONLY IN AN INDIVIDUAL CAPACITY, AND NOT AS A PLAINTIFF OR CLASS MEMBER IN ANY PURPORTED CLASS, COLLECTIVE, OR REPRESENTATIVE PROCEEDING. If the Class-Action Waiver is found unenforceable as to any claim, then arbitration shall not apply to that claim, which shall instead proceed in the courts of Harris County, Texas; the remainder of this Section survives. - Opt-out. You may opt out of this §14 by written notice to us within 30 days of first accepting these Terms; opting out does not affect the other Terms. - Mass-arbitration / batching and delegation. If twenty-five (25) or more substantially similar arbitration demands are filed against either party by the same or coordinated counsel within a one-hundred-eighty (180) day period, the parties agree that such claims shall be administered in coordinated batches pursuant to procedures established by the arbitration administrator. The arbitrator shall have exclusive authority to determine the scope, enforceability, and applicability of this arbitration provision.

15. Miscellaneous

These Terms, the Privacy Policy, and any order form are the entire agreement. The Data Processing & Service-Provider Terms in Article 17 form part of these Terms. If any provision is unenforceable, the rest remains in effect. We may assign these Terms in connection with a merger, acquisition, or sale of assets. Our failure to enforce a provision is not a waiver. Notices to you may be given by email or in-app.

16. Contact

RJ-DCF LLC · info@profenor.com · 3707 Cypress Creek Parkway, Ste 310 #2006, Houston, TX 77068


17. Data Processing & Service-Provider Terms

This Article governs the processing of personal information you submit through the Service. It forms part of these Terms. In the event of a conflict between this Article and the body of these Terms with respect to the processing of Personal Information, this Article controls — except that the limitation of liability in §9 governs in all events, as stated in §17.13.

17.1 Parties and roles

17.2 Definitions

17.3 Scope and subject matter of processing

17.4 Processing on documented instructions

17.5 CPRA service-provider terms

17.6 Shopify Protected Customer Data (Level 2 — elevated) and data minimization

17.7 Security measures

17.8 Subprocessors

Subprocessor Purpose Data region
Shopify Source of store data (authorized via OAuth) US
Render (application hosting + Postgres database) Application hosting and managed Postgres database US
Stripe Payment processing US
Google Workspace (Google LLC) Transactional / service email delivery US

17.9 Assistance with data-subject / consumer requests

17.10 Security Incident notification

17.11 Retention and deletion / return on termination

Category Retention
Account Data Duration of account plus ninety (90) days after closure
Connected Store and Financial Data Duration of account plus thirty (30) days after termination to permit export, then deleted or anonymized
Billing Records Seven (7) years
Usage and Security Logs Twelve (12) months
Backups Deleted through normal rotation procedures within ninety (90) days

17.12 Geographic scope (US-only)

17.13 Liability

17.14 Governing law; order of precedence

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